#BEAVegas FAQs
IMORTANT INFORMATION REGARDING TIME ZONES: While the current schedule on the “All Academic” platform lists all times in Eastern Zone, when we launch the virtual platform via “Pathable” all sessions will be designated IN YOUR LOCAL TIME ZONE. Please don’t le this confuse you!
What is BEA2021 (#BEAvegas)?
#BEAvegas is an online BEA convention experience. It’s a blend of live and pre-recorded sessions and content created from BEA2021 accepted panels and presentations, traditional research, digital poster sessions and creative scholarship.
What is the theme for #BEAvegas?
Thanks to the brilliant planning of our 2021 Convention Program Chair, Rebecca Ann Lind, our 2021 Convention Spotlight is….. Facing the Future — This year’s convention spotlight begins a three-year exploration of a theme, including Facing the Future (2021), Embracing the Future (2022), and Retracing the Future (2023). These spotlight topics can engage recursively with each other, invoking the past, present, and future. Facing the Future in BEA 2021 acknowledges the ever-increasing pace of change in the media industry. It also acknowledges the societal upheavals brought about by the combination of the coronavirus pandemic and increased awareness of social injustice. Before we turn our (hopefully optimistic) gaze next year to Embracing the Future, we must first assess where we are now, how we got here, and where our threats and opportunities lie. We must begin by Facing the Future.
When does it take place?
#BEAvegas officially kicks-off on Monday, April 12 at 10:30 am EDT with a welcome from BEA leadership and wraps up at 5:00 pm EDT on Friday, April 16. Business meetings will take place from Monday, April 5 through Friday, April 9 and can also be found on the virtual platform. Pre-recorded sessions will be shared prior to April 12th and all live sessions will be recorded (unless we received a request not to record) so they can be viewed on-demand. The content will continue to be available to all BEA members at no cost.
What is the registration fee to participate as a presenter or attendee?
Current 2021 BEA Individual Members (Individual Faculty, Professional, Emeritus and Graduate and Undergraduate Student Members) will be registered for BEA2021 for FREE. Your information will be uploaded and you will receive instructions to participate. If you are not a member and wish to participate, the fee for the convention is $130 for faculty members and $55 for graduate student members. If you are an undergraduate student at a BEA member college or university, email help@BEAweb.org to receive instructions on free membership.
Can I use these #BEAvegas sessions in my class?
YES! We will share ideas of content that will be useful to use in your classrooms – either join live, or view the recorded content.
How do I join BEA so I can participate in #BEAVegas for Free?
Once again, all individual BEA members can participate. Please click here to join or renew membership. Once you renew or join, we will send you a unique code to access the #BEAvegas platform. Please email help@BEAweb.org if you have any questions.
I am presenting a LIVE session. When will I have access to my presentation “room”?
All speakers are directly linked to their session so they will have exclusive access to their session 20 minutes early. Simply click on the zoom link 20 minutes before the session starts to do AV checks and talk to your fellow panelists! All other attendees will have access to the session 1 minute before a session starts.
How can I submit recorded #BEAvegas content as a panel and/or research presenter?
Most #BEAvegas sessions will take place live this year, but if you and your panel have elected to submit a recorded session or presentation (example: pre-recorded Zoom conversations) we set up a few different options for you. If you have a full panel of presentation to upload, please click here to access the upload form. Please upload by Tuesday, April 6th.
How can I submit pre-recorded content as a Research Symposium Presenter?
Research Symposium presenters can also submit pre-recorded presentations to #BEAVegas. Please use the form located here.
How can I submit pre-recorded content as a Paper Winner?
Paper presenters may submit pre-recorded presentations to be part of #BEAVegas – but PLEASE check with the paper chair of the division you submitted your paper to first. Please upload the presentation by Tuesday, April 6th.
What should I do if I am a BEA Interest Division paper winner?
If your paper won a monetary prize, your primary author will receive an award check if they are presenting their paper. We will reach out for the best mailing address.
What should I do if I am presenting a Digital Poster Presentation or Research-in-Progress Digital Poster?
Most digital poster sessions will take place live in a “speed round” format with each presenter getting 5 or 6 minutes for their presentation. Please click here for instructions on creating your Digital Poster. If you would rather submit a recorded presentation, you can submit a voice over recording of your digital poster and talk about your research or include your digital poster and a video or audio file along with it. The content you provide us will live in our online convention platform where it will be linked to the session and to your individual record. Attendees will be free to watch your session and send questions through the platform. Please submit your Interest Division digital poster or your Research-in-Progress digital poster by Tuesday, April 6th. Please note, even if you are presenting live, we ask that you send in your poster to be part of our over digital poster platform – submit your poster by clicking here.
Can I add my virtual convention presentation to my CV?
We know that provosts at some schools have indicated that papers already peer-reviewed and accepted to our conference will be counted in the same way as if the paper was presented at the conference. We hope that this policy will be universally accepted by institutions for tenure and promotion considerations going forward.
What should I do if I am a Festival of Media Arts winner?
We held our live announcement sessions in March, but our faculty Best of Competition winners will participate in a series of sessions discussing their work on April 14, 15 & 16. Check the program for listings.
When are the Interest Division Business Meetings scheduled?
The Interest Division Business Meetings will take place April 5 – 9. Please click here to see the dates and times.
What size file can I upload for #BEAVegas?
When you upload files to #BEAVegas, the file goes into Amazon’s servers and transcoders. As a quick answer to many of your file size questions, we would recommend a 2 GB or smaller file in a MP4 format (Also could beH.264 or WebM). Please reach out to us if you have any questions at JD@beaweb.org.
While there is no set limit on file size, we discovered the rate of an upload error rate increases dramatically above 2 GBs. Additionally, we recommend you try to keep your file size close to or below 1 GB to ensure a smooth viewing experience for the judges, as some file formats require full download of the entry before streaming begins. The larger your file, the more buffering that may take place for the audience of your event, please take this into deep consideration before you upload your file. 45-60 min files should easily be able to fit into our guidelines with the following recommendations – Vimeo Compression Recommendations.