BEA2004 Convention Program
Deadlines
1. August
8, 2003 - Deadline
a. for Submission of Convention Panel Sessions/Demonstrations/Workshops
Proposals
b. to the BEA Interest Division Chairs
c. from BEA members and Interested proposers
2. September 5, 2003 - Deadline
a. for Submission of prioritized Panel/Demonstration/Workshop, TDR/Festival
proposals
b. to the BEA Convention Program Chair
c. from the BEA Interest Division Chairs.
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(i. This September deadline
provides the Convention Program Chair the time that he needs
to complete the "Proposed 2004 Convention Program"
and submit it to the BEA board of directors for their review,
comment/changes, and approval 2 weeks prior to the October board
of directors meeting.
(ii. The October BEA board meeting date is set during the summer
by the BEA board of directors for some time in October, based
on the exigencies of the or federal or religious holidays/holydays
in that month, and the professional professorial or industry
schedules of the board members. It could be held the 1st weekend
in October or the last weekend in October.) |
3. October 25, 2003
a. Convention Program Chair Presents Proposed Convention Program
b. to the BEA Board of Directors at their Fall, 2003 Board Meeting
c. for Comment and Approval
4. November 7, 2003 - Deadline for Convention Program Chair
to notify, by written correspondence, the BEA Interest Division
Chairs on the acceptance and non-acceptance of all panel proposals
and other proposals for convention that were sent to him by the
August 8, 2003 deadline.
5. November 14, 2003 - Deadline for
the Interest Division Chairs to Notify, by written correspondence
all Proposers of Panels, and other proposals for convention of their
acceptance or non-acceptance
6. November 14, 2003 - Deadline
a. for Submission of Competitive Papers
b. to All BEA Interest Division/or Interest Division Paper Chairs
c. from Paper Authors.
7. December 12, 2003 - Deadline for
the 2nd
Annual BEA Festival of Media Arts, entry paperwork, entry product
to be judged, and entry fee payments to be paid.
8. December 12, 2003 - Deadline
a. for all Interest Division Chairs or designated division leader
b. to give the Convention Program Chair:
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i. All the Names of, and the Number
of, Panelists/Moderators/Respondents and Final Program Copy
for All Session, Workshop, TDR, Demonstrations, Workshops,
etc., Abstracts/Synopsis
ii. All Panel/Meeting/Exhibition/TDR
Session 'Room Set-Up' Orders on Form
(Theatre style is the default set-up, All other set -up such
as Technology Demonstration Room(TDR), TDR Demonstration sessions,
Regular BEA Exhibits, Workshops, Scholar-to Scholar, etc.,
set-up must be requested in detail)
iii. All Non-'Standard Set-Up' Audio-Visual
Orders for sessions on Form for sessions/meetings/exhibits/TDR
BEA Exhibitors Orders: for 'space set-up', telecommunications(phone,
IP/internet, computers, outside equipment 'sponsored' loaners)
(BEA Convention 'Standard Set-Up' is: Audio Cassette/Audio
CD, and VHS playback, LCD projector with PC and MAC connections,
monitors/video projection screen and speakers to accompany
equipment listed.)
iv. All Signage and Logos: for All
Panel Sessions, Interest Division Business Meetings, Competitive
Workshops, Interest Division Chairs meeting, Demonstrations,
Exhibits, TDR, etc.
v. All Food & Beverage Orders
for All Sessions/ Division Business Meetings/Exhibits/TDR,
etc. (with BEA/NAB convention order and payment form from
Interest Division or requesting party)
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9. December 21, 2003 - Deadline
a. for Convention Program Chair
b. to deliver the organized data from the December 12 deadline
c. to the BEA Office
d. for input into the NAB Convention Scheduler by January 9, 2004
10. January 9, 2004 - Deadline
a. from the NAB
b. for the BEA Office to have the DATA ENTRY COMPLETED AND
INTO THE NAB CONVENTION SOFTWARE PROGRAM for the following items:
1. All Session Room Set-Up Orders
2. All Audio-Visual Orders
3. All Food & Beverage Orders
4. All BEA Exhibitor Orders
5. All TDR Orders
6. All Signage for Convention
11. January 16, 2004 - Deadline
a. for the Convention Program Chair
b. to Send any last minute changes in Names of Moderators, Panelists,
Respondents and Winners of all Paper Competitions for Sessions
c. to BEA Office
12. February 13, 2004 -Deadline
a. for Scholar-To-Scholar Coordinator/2005 Convention Program Chair-Select
b. b. to Notify Interest Divisions and Scholar-to-Scholar Participants
of Their Submissions Acceptance and Invitation to present at STS
session.
13. February 6, 2004 - Deadline
a. for Submission of Names/Affiliations/Content titles
b. b. of Convention Paper, Workshop/Demonstration/TDR/BEA Festival,
winners forwarded
c. c. to Convention Program Chair (including names for research
in progress session).
14. February 6, 2004 - Deadline
a. for Interest Divisions
b. to Notify Paper Competition Authors Regarding Status of Their
Submissions
15. February 6, 2004 - Deadline
a. for Scholar-To-Scholar Coordinator
b. to Submit Names of Those Chosen to Exhibit and Discuss their
STS paper
c. to Convention Program Chair
16. February 13, 2004 - Deadline for
a. Judging Decisions of Competitive Papers,
BEA Festival/Production, Scriptwriting and Interactive Multimedia
Competitions
b. from Respective Interest Division Chairs
c. to Submittors and BEA Convention Program Chair
17. February 13, 2004 - Deadline for
a. Interest Divisions Chairs to Submit Names of chosen Scholar-to-Scholar
papers authors
b. to the Scholar-To-Scholar-Coordinator (BEA 2005 Convention Program
Chair)
c. for Consideration for Exhibition and Discussion at Convention.
18. February 20, 2004 - Deadline for
a. All BEA Convention Program Session and Workshop, TDR, Demonstration
'Copy and Logos'
b. to the Printer/Graphics Sub-Contactor. in electronic format &
hard copy, specified format
c. from Convention Program Chair's Office.
19. February 25, 2004 - Deadline
a. for All BEA Convention Advertising 'Copy and Logos' due
b. to the Graphics Sub-contractor,
c. from the Advertisers, in electronic format only,
20. Feb. 20 - March 24, 2004 - Deadline for
BEA Internal Office - Printer deadlines for Proofs/Blue Lines/
Printing and Binding/Delivery to BEA for shipping on truck to Las
Vegas.
21. March 5, 2004 - BEA Convention 'Pre-Registration' Deadline
(COB)
22. April 16-18, 2004: BEA 2004: BEA 49th Annual Convention
& Exhibition
& 2nd
Annual BEA Festival of Media Arts
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