TDR
DATES & HOURS
Set-up:
Thursday, April 3rd, 4pm - 8 pm
Friday, April 4th, 7am - 9am
TDR
Open:
Friday, April 4th, 9am - 5pm
Saturday, April 5th, 9am - 5pm
Break-Down:
Saturday, April 5th, 5:30pm - 7:00pm
EXHIBITOR BADGE CREDENTIALS
Exhibitors must contact BEA with the names of their representatives
by March 1, 2003 (COB) so that name badges can be made. All
badges will be MAILED to BEA exhibitors on-site - in advance
of the conveniton. Any changes, additions for badges that are
received after March 14, 2003 can be taken care of on-site in
Las Vegas. Please communicate this to your representatives.
SHIPPING MATERIALS
TO AND FROM BEA 2003 Convention
As thousands of boxes are shipped to the LVCC for the NAB convention,
we have taken steps to assure your boxes arrive in the proper
location on time. Please follow these directions carefully.
Exhibitors must send their materials to the following full address,
in this exact format, as a label on bright yellow paper, with
the appropriate room number for each area in the LVCC for their
TDR or Exhibit room and space allocation.
Use this label format for
delivery on, or after March 31, 2003, but by April 1, 2003.
DIRECT
Management Material - BEA Exhibits
From:(Your Company
Name and address):____________________________
To: Your Company
Name, Room N240/242
Booth Number:_____________________
(Get this from BEA: 202-429-3935, if you don't have
it, before you ship your package)
NAB 2003
BEA Exhibits
c/o GES Exposition Services
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109
Attn: Anita Wallace
Number of Pieces:
_______of ________
|
*** The BEA Offices also have
labels we can send you. If interested, contact: Suzanne Charlick,
Administrative Assistant to the Executive Director: 202-429-3935
scharlick@nab.org
2. Please keep a record of your
tracking/shipping numbers. It will help us assist you in locating
any missing packages.
3. Boxes must be shipped to arrive
between March 31 and April 2 ONLY. Please do not ship your boxes
to arrive before March 31 or after April 2
4. If you are an NAB exhibitor,
please do not send your BEA exhibit materials to your NAB booth.
There may be various problems in accessing your materials before
the NAB convention opens. If you do ship your materials with
your NAB materials, please note that it will be your responsibility
to coordinate and track your packages.
5. We highly recommend using the
Las Vegas Convention Center (LVCC) Business Center (USA HOSTS)
to ship your materials home. It is recommended that you contact
a "USA Host" rep. during the convention who will be
able to assist you with your shipping needs.
6. Please check with USA Hosts
to make sure that your carrier service is able to pick-up from
the convention center. Due to certain LVCC contracts, some carrier
services are unable to pick up from the convention center. USA
Hosts may be reached at: 702-735-1963.
7. You may also request GES Exposition
Services (GES) to help you transport your boxes/materials to
the NAB Floor.
***
TDR SET-UP & BREAKDOWN
INFORMATION & POLICIES
Set-Up
Your representatives are responsible for their own unpacking
and setting up.
BEA is not responsible for any boxes that do not arrive and
will not refund any exhibit fees. BEA is not responsible for
materials that are improperly addressed. All exhibitor packages
will be shipped directly to the BEA Exhibition Room.
Rules and Regulations for
the Exhibit Hall:
NO carpeting may be installed on top of the existing carpet;
NO handcarts or anything with wheels is to be used on the floors;
NO signs/banners may be hung from the walls. All signs/banners
must be hung from the booth.
Badges: BEA Convention
Badges will be mailed to representatives.
Breakdown:
Breakdown will take place from 5:30 pm to 7:00 pm on Saturday
evening. Any materials remaining after 7:30 PM become property
of BEA. BEA will not ship materials that are left behind. BEA
is not responsible for loss or disappearance of materials once
they have been delivered to exhibit areas. Leaving materials
unattended is done at the risk of the exhibitor.
***
HOTEL INFORMATION
BEA invites all vendors to make their hotel reservations through
the NAB housing reservation bureau - Expovision. BEA does not
have a separate block of rooms set aside for the BEA Convention,
so we recommend that you contact Expovision as early as possible
to guarantee the hotel of your choice for your representatives.
Contact Expovision at: 888-622-8830 or 703-205-9114
***
CANCELLATION
POLICY
In the event that an exhibitor is forced to cancel its exhibit
space before December 31, 2002 after space allotment and payment,
half of the initial payment will be returned. If cancellation
occurs after December 31, 2002 no money will be returned.
LIABILITY
BEA is not responsible for loss or damage due to fire, theft,
windstorm, water, vandalism, acts of God, mysterious disappearance
or other causes beyond its control. BEA is not liable to any
extent whatsoever for any actual, potential or assumed loss
of profits or revenues, which may result from any loss or damage
to materials, which may make it impossible or impractical to
exhibit. The delivery of a shipment to BEA or the BEA exhibit
area shall be construed as an acceptance by the vendor and/or
shipper of these terms and conditions.
BEA 2003 EXHBITOR CHECKLIST
______ Made Hotel Reservations
______ Sent Payment and Reservations Form to BEA
______ Notified BEA of names of representatives by March 1,
2003
______ Aware of required arrival dates for shipments and shipping
instructions
______ Taken inventory of materials scheduled for arrival
______ Recorded tracking information for shipments
______ Aware of set-up/break-down dates and times
______ Aware of all policies, rules and regulations
BEA Contact Information:
Ms. Suzanne Charlick
Administrative Assistant to the Executive Director, Broadcast
Education Association
1771 N Street, NW, Washington, DC, 20036, Voice: 202-429-3935
Fax: 202-775-2981
Email: scharlick@nab.org