BEA MODERATOR'S GUIDELINES
TIME
· Wear or have a watch and use it. When you begin the session indicate
how much time each panelist will have for remarks, how much time will
be allocated for discussion by panelists and how long Q & A will be.
· Summarize at the end of the session.
· Start and end your session on time.
· If the format allows for, allow up to 10 minutes for Questions/Answers
after the end of the panelists' presentation.
SPACE
· If the room is standing room only, encourage those in the back to
fill in empty seats, move up front or sit on the floor.
· If there are audience members taking up more than one seat, suggest
that they make space for others.
· If the audience is sparse, invite people to move down front to fill
in empty seats.
· Introduce yourself, your name and institutional affiliation. Then
review the topic of the session and set the platform for the session
by updating panel and audience on the state of the topic.
· Housekeeping announcements should be made at the front of the session--changes
such as composition of panel or program changes.
· Use humor, if it can be natural.
BEFORE THE SESSION
· Make certain:
· panelists are miked
· have water and glasses
· all necessary AV is in place and working
· meet with panelists and review how you will conduct session
DURING THE SESSION
· Make panelists aware of time left in their presentation
· During Q & A make certain questions are really questions
· Make certain audience has heard question if no mike is available for
Q & A, repeat question for audience
· Do not allow panelists to cross talk.
· Do not allow one panelist to take control and "hog" time.. Stop him
or her and move on to next presenter.
· Do not allow audience members to make a speech--interrupt them and
ask them to pose their question.
AT THE END OF THE SESSION
· Summarize
· Thank panelists
