BEA Interest
Division Chairs are responsible for
completing and
returning these forms
for
all of your division's sessions,
to
arrive at BEA by December 7, 2001, C.O.B.
send to:
BEA
AV/Session
Room Forms
1771
N Street, NW
Washington,
DC 20036-2891
or
fax to 202-775-2981
Broadcast Education Association 47th Annual
Convention & Exhibition
April 5-8. 2002, Las
Vegas, NV, Las Vegas Convention Center
AUDIO
VISUAL AND SESSION ROOM FORM
Thanks for all
of your good work in helping us to plan this convention. We
want to be able to provide for all AV rental and session room needs. We will do our best to do so within budget
guidelines.
Please do not
order AV if a panelist has not told you they will need it for an effective
session presentation.
In business
magazines we have been reading that many businesses are finding that hard copy,
paper handouts, can sometimes be just as useful as a computer LCD presentations
or even live internet connection presentations that sometimes crash in the
middle of a live presentation. And with hard copy handouts session attendees
have a tool to take home with them from the session.
Please
complete 1 form per session, workshop, etc.
1.
SessionTitle/Function:_________________________________________________
2. Session
DATE:________________
Session
TIME:
(Beginning)____________________
(ending)____________
If you know this information:
Location: (LVCC) Room
#_________________
3. Contact Person(is the person completing
form and should be the person who can discuss details on this form should there
be questions from the BEA
office)______________________________________________________
Contact Person's
Institution/Company:_______________________________________________
Address:_______________________________________________________
Office Phone
#:_________________________________________________
Email:________________________________________________________
4. Audience Set: Please place and "x" next to your
"request(s)" :
_____ Theater Style (chairs facing in
rows facing front with one center isle)
(This
is the standard session set up for most convention sessions.)
_____ Classroom
Style (chairs with narrow tables as work surface with one center isle)
5. Stage Set:
Panel
Seating
for _________(# of people, maximum 6
people)
6. General Panelist Amplification:
Lectern Microphone will be provided.
Maximum 2 table microphones will be
provided on the panelists tables.
7.
Equipment:
Please, only choose equipment if you know with certainty
that a presenter will actually use this equipment. Please check with each panelist to be
certain.
We want to be cost conscious in the ordering of AV equipment
and accompanying labor.
Thanks for your assistance in this budgetary area.
______Overhead Projector & Screen
for standard overhead transparencies
______Audio Playback and room speakers
______VHS Playback & Monitor
or
______LCD Projector for Computer projection, and screen
If
you have additional needs for your session room that is not offered above
please list the needs below with a complete rationale.
Telecommunications
connections to the Internet are very expensive to install via the
contractor. Computers are very
expensive to rent, as well. And there
are labor costs that will be added after installation or rental fees are
calculated.
If
a session cannot be effective without these items please list the items that
you need with the rationale and a BEA staff member or board member will call
you to discuss your needs. Thank you.
Additional
Needs:______________________________________________________
____________________________________________________________________
____________________________________________________________________
For
your general information, here is a list of some of the charges for
telecommunications and computers. Add labor charges to all of the charges,
below:
Telecommunications & Internet
Las Vegas
Convention Center
(Please add an estimate of 10% in tax & fees to the prices below.)
Single line phone
(w/instrument) $266.50/each
Single line phone
(without instrument) $235/each
*Multi-line phone
w/2 lines $335/each
each additional
multi-line $235/each
(*EXAMPLE: To
order 4 multi-line phones w/4 lines each = 4 x $335 (phones) + 4 x $235 (lines)
= $2,280)
Modem line
(fax/computer/credit card) $375/each
Long Distance
Restrictions (local/credit card/operator assisted) $20/each
Internet Access
Shared Ethernet
Service w/ 1 IP Address $1300
Additional IP
Address(es) $125/each
ISDN (includes
128K Modem) $500
Dial-up Phone
Line $375
8 Port Hub Rental
- 10 Base T (smart) $150
24 Port Hub
Rental - 10/100 (smart) $225
50' Patch Cable $50
Internet Labor $75/hr.
Notes:
·
Cancellation of installed
lines/equipment is $150 per phone.
·
Relocating lines/equipment after
installation is $150 per phone.
·
Reprogramming of phones is $20 per
phone.
Internet Access
Shared Ethernet
Service w/ 1 IP Address $1250
Additional IP
Address(es) $125/each
ISDN (includes
128K Modem) $450
Dial-up Phone
Line $215
8 Port Hub Rental
- 10 Base T (smart) $150
24 Port Hub
Rental - 10/100 (smart) $300
50' Patch cable $50
Internet Labor $125/ hr.
Notes:
·
Cancellation of installed lines/equipment
is $100 per phone.
·
Relocating lines/equipment after
installation is $100 per phone.
·
Reprogramming of phones is $20 per
phone.
Computer
Equipment
eMachine Pentium
III 64 MB Ram 6 gig HD w/ Ethernet Card $268/each
per week
Dell Pentium III
750 MHZ 128 MB Ram 6 gig HD w/ Ethernet Card $402/each
per week
Laptop Notebook
600 MHZ 128 MB Ram 2 gig HD $456/each per week
8 Port Hub $59/each per week
24 Port Hub $156/each per week
Sound Package
(w/card and speakers) $48/each
per week
Networking Tech $125/per hour
Software Tech $75/per hour