GUIDELINES FOR BEA ELECTRONIC POSTER SESSIONS
(Scholar-to-Scholar, Research-in-Progress, etc.)
Revised February, 2016
Beginning in 2015, the traditional poster session bulletin boards will
be replaced by 55″ LG HD TVs. Each presenter will display their electronic poster on one of these TVs. Presenters should create a single (1) JPEG (.jpg) image and bring it to the poster session on a USB thumb drive. Presenters should also email a copy of their .jpg poster to Session Chair Thom Baggerman (firstname.lastname@example.org) as a backup.
CREATING POSTERS – There are several methods for creating electronic poster presentations including PowerPoint, Keynote, and InDesign. Your presentation can be created using the same techniques as creating a traditional poster. You just want to export it to a .jpg image when you are finished. Here are a few guidelines:
- PowerPoint – Step-by-step instructions for creating a poster in PowerPoint are widely available on the Internet, for example, you can download free templates on the following link:
- Use the 36″x60″ template for best results.
- To save as JPEG. Choose Save As. Under format, select JPEG. Choose Options. (On Mac OS: Choose “Save every slide” to 1920 x 1152 to improve slide resolution.
- Choose Widescreen presentations
- Create poster
- Export to Images, Choose JPEG (High Quality)
NOTE: TV resolution is only 1920 x 1080. Content displayed on TV will not look as good as it does on your computer monitor. Use only fonts larger than 28pt.
CONTENT TO INCLUDE:
- Banner—paper title, author(s) and institution(s).
- Abstract—a concise summary of the study
- Introduction—short statement of purpose, and objectives for the study.
- Methodology—a summary of the method used
- Results—brief discussion of the major findings.
- Summary or Conclusion
- Contact Information—instructions for contacting the author(s)
• Use language most people in your field will understand
- Layout your pages in columns
- Keep material visually organized
- Clearly show the sequence of your presentation—Use large numbers, letters and/or arrows to guide your audience through the poster.
- Make text large and easy to read (28 pt font or larger)
- Use tables, charts, graphs and pictures whenever possible—include titles and legends with accompanying visuals.
- Keep it simple—Don’t allow the poster to become too wordy. Present a “big picture” overview, not the minute details.
- Prepare a brief oral summary—Have a brief two-minute synopsis of your poster prepared, in case someone asks you to explain your project.
- Handouts—you may want to prepare single page handouts for distribution at the poster session, which summarize your work and provide contact information.