IMPORTANT INFORMATION REGARDING TIME ZONES:  In this current hybrid platform via “Sched” – home to BEA2021 On-Location – all sessions are designated PACIFIC TIME. Please don’t let this confuse you!  To change the time zone to local time, change the “Timezone” indicated on the right side of the page.
What is BEA On-Location?
BEA On-Location is a condensed version of our spring convention. This year it’s a blend of virtual and on-site sessions and content created from accepted panels and presentations, workshops, traditional research, digital poster sessions and creative scholarship.
When does the conference take place? 
The virtual portion of On-Location kicks-off on Thursday, October 7 at 8:00 am PDT with a welcome from BEA leadership and a look at the new member database, and wraps up BEA Connect, and wraps up at 2:00 pm PDT on Friday, October 8.  The on-site conference will be at the Las Vegas Westgate from Sunday, October 10 at 8:30 am PDT to Tuesday, October 12 at noon. All virtual sessions will be recorded (unless we receive a request not to record) so they can be viewed on-demand. The content will continue to be available to all BEA On-Location attendees.
What is the registration fee to participate as a presenter or attendee?
Please visit for details on the registration pricing.
What safety measures are in place due to COVID-19?
NAB has mandated that all NAB Show attendees in October 2021 will require proof of vaccination. As partners in this event, and in an effort to keep our attendees as safe and comfortable as possible, On-Location registrants will also need to provide COVID-19 vaccination proof. More information will be available shortly covering validation procedures. Please remember that we are offering a virtual component of On-Location to those individuals unable to travel to Las Vegas.  If you would like to no longer attend the event due to this requirement and would like a refund, please email  We are currently looking into accepting other means of “proof,” but for right now, we are requiring vaccines.  We will keep everyone posted as things change.


Can I have someone Zoom into my on-site panel?
We are still working on the details to incorporate virtual participation during on-site panels.  We will allow one virtual presenter per on-site panel.  If you have more than one virtual participant, please email and we can work with you to move your panel to the virtual portion of the conference.  All virtual panelists participating on an on-site panel can attend the conference for the $50 registration fee, and should also submit a recording of their presentation in case of technical difficulties.  An upload link will be available in mid-September.

Can I use these virtual On-Location sessions in my class?
YES!  Please feel free to share the sessions with any of your classes.

I am presenting a VIRTUAL session.  When will I have access to my presentation “room”? 
All speakers are directly linked to their session so they will have access to their session 10 minutes before the session begins. Simply click on the zoom link 10 minutes before the session starts to do AV checks and talk to your fellow panelists.
What AV is in the rooms in Las Vegas?
Each room comes with your stand projector, screens, sound, mics, etc.  We’ll have laptops in each of the rooms as well.  If you want to upload your presentation to your session in the online program and pull it up at the start of the session, feel free to do so. 
I am a  SPEAKER.  How do I upload my paper or presentation?
To upload your presentation to the schedule:
2. Click on your session (we have you linked as a speaker on the back end) or at the top of the program click on the “Manage & promote your session” link.
3. Click on Speaker Tools.
4. Upload your presentation – presentations should be no more that 50MB.