Can I use these virtual On-Location sessions in my class?
YES! Please feel free to share the sessions with any of your classes.
I am presenting a VIRTUAL session. When will I have access to my presentation “room”?
To upload your presentation to the schedule:
What should I do if I am presenting a Digital Poster Presentation or Research-in-Progress Digital Poster?
Most digital poster sessions will take place live in a “speed round” format with each presenter getting 5 or 6 minutes for their presentation. Please click here for instructions on creating your Digital Poster. Please follow the instructions above to upload your poster.
If you need to pre-record your session (or a panelist’s presentation) or your paper presentation – please click here to upload a session or paper presentation.
I registered for the on-site conference. Do I get a refund for the conference if i don’t plan to attend virtually?
Yes. We will email all registered attendees for information on getting a full refund. If you plan to attend virtually, we will reimburse you for the on-site portion – and retain $50 to cover the cost of the virtual conference.
What are my options if I was presenting on-site?
You have three options if you were planning to present on-site, Please fill in the form to let us know what you decide.
-You can pre-record your session.
-You can move the panel to the April 2022 convention in Las Vegas.
-You can change your session to virtual.
What size file can I upload for #BEAOnLocation?
When you upload files to #BEAVegas, the file goes into Amazon’s servers and transcoders. As a quick answer to many of your file size questions, we would recommend a 2 GB or smaller file in a MP4 format (Also could beH.264 or WebM). Please reach out to us if you have any questions at JD@beaweb.org.
While there is no set limit on file size, we discovered the rate of an upload error rate increases dramatically above 2 GBs. Additionally, we recommend you try to keep your file size close to or below 1 GB to ensure a smooth viewing experience for the judges, as some file formats require full download of the entry before streaming begins. The larger your file, the more buffering that may take place for the audience of your event, please take this into deep consideration before you upload your file. 45-60 min files should easily be able to fit into our guidelines with the following recommendations – Vimeo Compression Recommendations.